Honoraria & Expenses
Please familiarize yourself with the following details regarding types of sessions, honorarium, expenses, and other financial details.
Types of Session
- 60-minute sessions – 60-minute sessions provide adequate time to introduce and explore a unit, novel idea, or pedagogical approach.
- Half-Day Workshops – A half-day workshop includes time for a combination of presentation, discussion, and active teacher participation.
- Full Day Workshops – A full day workshop is organized around a particular theme or subject which includes ample time for teachers to work with presenters to fully explore a topic and to collaborate with colleagues so knowledge can be transferred back to their school contexts.
Speaker Honorarium
The CCTCA provides an honorarium to speakers for the time taken to prepare sessions for convention. This amount is reported to the Canada Revenue Agency by the Alberta Teachers’ Association (ATA). Any speaker receiving an honorarium payment will be required to provide their legal name, mailing address, and social insurance number to the CCTCA when approved. If payment is to be made to an organization, a GST registration number is to be provided.
The honorarium for each type of presentation is as follows:
- 60 Minute Session – $300
- Half Day Workshop – $600
- Full Day Workshop – $1,200
Where multiple Speakers are co-presenting and the honorarium is split between speakers, each individual speaker must provide their social insurance number and mailing address to receive their portion of the honorarium. Alternatively, one speaker or entity may receive payment for all presenters. The total honorarium will be reported to the CRA as income received by that individual or entity.
Receiving Speaker Honorarium
If your proposal included a request for an honorarium and your session was accepted, you will receive payment electronically using RBC PayEdge within 30 days post-convention. To receive payment, you are to provide banking information as requested by PayEdge.
Speaker sessions, with individuals speaking are required to provide social insurance number and mailing address as requested in the Terms of Acceptance email you will receive during the contracting phase. All information will be collected using a secure site.
Organizations/companies are required to upload an invoice including a GST number as requested in the Terms of Acceptance email you will receive during the contracting phase.
Materials & Material Fees
The CCTCA does not provide remuneration for copied materials, nor does it provide copying services to speakers at the venues. Upload all documents for sessions to the registration system when it opens.
If a speaker requires compensation for materials to enhance the session, the speaker must make the request in the application process and be approved by CCTCA.
The value of materials charged must be representative of materials used, no surcharging or administrative fees. To receive compensation of the pre approved materials fees, the speaker will submit an itemized receipt for approved materials reflective of the number of registered participants. If a receipt is not submitted the speaker will not be reimbursed.
All speaker material fees are paid electronically through RBC PayEdge 30 days post-convention.
CCTCA will add $5.00 to each fee to participate to cover credit card service charges. This is not paid to the speaker.
Substitute Coverage
If applicable, one day of substitute coverage will be paid for by the CCTCA. Payment for substitute teachers will be made to school districts directly, not to speakers.
If requesting substitute coverage, you must provide the CCTCA Treasurer at treasurer@cctca.com with the name and contact information of the HR representative for your school board. The CCTCA pays school boards directly for sub-coverage once an invoice is received from your school board. Payment is not made directly to speakers for sub costs.
The CCTCA will not cover fees charged by boards including, but not limited to, pension and benefit payments.
Travel and Accommodations
Speakers who applied for travel expenses during the application process and had their applications approved will receive reimbursement of approved travel expenses in accordance to CCTCA travel policies.
If travel expenses are not approved with the application, they are the sole responsibility of the speaker.
Costs affiliated with travel expenses, and accommodations will be covered for approved sessions with speakers travelling from outside Calgary and District (more than 100 kms one way) and not an affiliate of ATA Local 38 or ATA Local 55.
Pre-approved travel will be paid at current ATA rates from the point of each City using Google Maps. Kilometrage travel expenses will be paid electronically with speaker fees.
Flights will be approved to presenters if the flight cost vs. kilometrage is more cost-effective.
Flights are booked by the CCTCA designated travel agent at the most economical fare. In the event the speaker books their flight directly with airline of choice or own travel agent, the CCTCA will not reimburse the expense. Ground transportation to/from airport will be a flat rate of $50.00/trip and will be paid electronically with speaker fees.
For speakers travelling from outside of Calgary and district (more than 100 kms one way) CCTCA may provide one night accommodation which includes self-parking at the Hyatt Regency Calgary before or after the approved speaking engagement depending on session timing. The CCTCA will make the hotel reservation on your behalf and provide you with the reservation confirmation number. The CCTCA does not provide compensation for lodging due to inclement weather.
Speaker travel expenses are paid electronically through RBC PayEdge 30 days post-convention.
Meals
Meals for speakers traveling from outside of Calgary, distances greater than 100 kms one way, will be paid at the following flat rate:
- Breakfast $23.00
- Supper $35.00
These fees will be determined by your speaking engagement and paid electronically with your speaking fees. A flat rate/reimbursement for lunch is not provided. Lunch is available to speakers on convention days.