Speaker Terms and Guidelines

Speaker applications are now open.

Complete Speaker Application

This agreement is between the ‘Speaker’ and Calgary City Teachers’ Convention Association of the ATA, known as the ‘Association’.

The Speaker (the “Speaker”) will attend and present a session for the Calgary City Teachers’ Convention Association (CCTCA) on behalf of the Alberta Teachers’ Association (ATA) in Calgary, Alberta on Thursday February 11, 2027 and/or Friday February 12, 2027 herein known as the ‘Event’.

  1. Within a reasonable time prior to the Event, the CCTCA will inform the Speaker of the specific location and time that the Speaker will be presenting.
  2. The Speaker is to provide a title and written description, bio, picture and related materials regarding the Speaker’s session(s) to the Association when submitting their speaker application.
  3. Any materials that the Speaker wishes to use in conjunction with his or her lecture are the responsibility of the Speaker unless approved in application process.
  4. Speakers are to refrain from selling any materials or products, or otherwise engaging in any promotional activity within the context of the sessions at which they are presenting. If speakers choose, they may purchase a booth to promote their book, products or services.


HONORARIUM

The CCTCA provides an honorarium to speakers for the time taken to prepare sessions for convention. This amount is reported to the Canada Revenue Agency (CRA) by the Alberta Teachers’ Association (ATA). Any speaker receiving an honorarium payment will be required to provide their legal name, mailing address and social insurance number to the CCTCA when approved.

  1. The honorarium offered is
    (a) $0 No honorarium requested
    (b) $300.00 per 60-minute session.
    (c) $600.00 per half day workshop
    (d) $1,200.00 per full day workshop
  2. The honorarium may be split between speakers who co-present or one speaker or entity may receive payment for all presenters.
  3. Goods and Services Tax (GST) will be paid, if the speaker has an organization with a GST number.
  4. Successful applicants, who are individual(s) speakers will be required to submit their SIN and mailing address during the contract (Terms of Acceptance) phase of the session approval using a secure site.
  5. The CCTCA’s electronic payment system for convention speaker payouts is delivered by RBC PayEdge. When approved you are required to provide banking information as requested by RBC PayEdge to receive payment for your speaker fees and pre-approved expenses.
  6. Payment of speaker fees/expenses will be made 30 days post convention.
  7. Where multiple Speakers are co-presenting, each individual speaker requesting payment must provide their social insurance number. Alternatively, one speaker or entity may receive payment for all presenters but the total honorarium will be reported to the CRA as income received by that individual or entity.

 

EXPENSES

Expenses affiliated with the session must be applied for in the initial speaking application. If expenses are not approved with the application, they are the sole responsibility of the speaker.

  1. Expenses are not applicable to speakers within 100 kilometres one way of Calgary and must be preapproved.
  2. Meals for speakers traveling from outside Calgary, distances greater than 100 kms one way, will be paid at the following flat rate:
    (a) Breakfast $23.00
    (b) Supper $35.00
    These fees will be determined by your speaking engagement and paid electronically with your speaking fees. A flat rate/reimbursement for lunch is not provided. Lunch will NOT be included under any circumstances, as Lunch is available to speakers on convention days.
  3. Kilometres are paid from point of City to City and return, as per Google Maps at ATA rates.
  4. Flights will be approved to speakers if the flight cost vs. kilometrage is more cost-effective.
    Flights are booked by the CCTCA designated travel agent at the most economical fare. In the event the speaker books their flight directly with airline of choice or own travel agent, the CCTCA will not reimburse the expense. Ground transportation to/from airport will be a flat rate of $50.00/trip and will be paid with speaker fees.
  5. For speakers travelling from outside of Calgary and district (more than 100 kms one way) CCTCA may provide one night accommodation including self parking at the Hyatt Regency Calgary before or after the approved speaking engagement depending on session timing. The CCTCA will make the hotel reservation on your behalf and provide you with the reservation confirmation number. The CCTCA does not provide compensation for lodging due to inclement weather.
  6. If applicable, one day of substitute coverage will be paid for by the CCTCA. Payment for substitute teachers will be made to school districts directly, not to speakers.
    (a) If requesting substitute coverage, you must provide the CCTCA Treasurer at treasurer@cctca.com with the name and contact information of the HR representative for your school board.
    (b) The CCTCA pays school boards directly for sub-coverage once an invoice is received from your school board. Payment is not made directly to speakers for sub costs.
    (c) The CCTCA will not cover fees charged by boards including, but not limited to, pension and benefit payments.

Materials and Material fees

The CCTCA does not provide remuneration for copied materials, nor does it provide copying services to speakers at the venues. Upload all documents for sessions to the registration system when it opens.

If a speaker requires compensation for materials to enhance the session, the speaker must make the request in the application process and be approved by CCTCA.

The value of materials charged must be representative of materials used, no surcharging or administrative fees. To receive compensation of the pre approved materials fees, the speaker will submit an itemized receipt for approved materials reflective of the number of registered participants.

CCTCA will add $5.00 to each fee to participate to cover credit card service charges. This is not paid to the speaker.

 

CANCELLATIONS

  1. The Speaker may cancel his or her appearance at the Event without penalty, provided that:
    (a) The Association receives written notice of such cancellation no later than 30 days prior to the Speaker’s first scheduled speaking engagement at the Event; or
    (b) In the event that the Speaker’s cancellation is by reason of illness or bereavement, and the Association receives from the Speaker:
    (i) written or verbal notice of such cancellation prior to the Speaker’s first scheduled speaking engagement at the Event; and
    (ii) satisfactory confirmation, within 2 months of the conclusion of the Event, that an illness or bereavement in fact existed which necessitated the Speaker’s cancellation of his or her appearance at the Event.
  2. Except as otherwise provided in this agreement, the Association will not be responsible for special, incidental or consequential damages in any circumstances, including circumstances arising from Association cancellation of the Event or the Speaker’s session(s) for any reason or at any time whatsoever.
  3. If the Association cancels the Event or the Speaker’s session(s) with more than 30 days notice, the Association may, at its discretion, compensate the Speaker for costs the Speaker incurred in preparation for the Event. This fee shall not exceed the honorarium. Such compensation by the Association will not be construed to be a waiver of rights or otherwise estop them from relying on those rights.
  4. If the Association cancels the Event or the Speaker’s session(s) with fewer than 30 days notice, the Association will pay 50% of the honorarium or appearance fee that the Speaker would have received, pursuant to this contract, had the Event or session(s) not been cancelled.
  5. Any monies payable between the parties, either for honorarium, reimbursement of expenses or otherwise, must be paid in full no later than 60 days after the last day of convention.


MISCELLANEOUS

  1. All speakers must conduct themselves in a professional manner in accordance with ATA values.
  2. The Speaker agrees to comply with applicable privacy legislation with respect to the collection, use, and sharing of the personal information of Event attendees. The Speaker also agrees that the Association may collect, use and disclose the Speaker’s personal information to the extent necessary to carry out the purposes for which the parties are contracting.
  3. The Association may, up to and until the conclusion of the Event, use the Speaker’s name and biographical material in promoting the Event, with all such advertising and promotional materials supplied by the Speaker.
  4. This Agreement constitutes the entire agreement between the parties as to performance of the services, and replaces and supersedes any other agreements, correspondence or other discussions between the parties, whether or not any of the foregoing have been reduced to writing. No modification of this Agreement is effective unless it is in writing and signed by all the parties.
  5. If any provision of this Agreement is determined to be void or unenforceable, in whole or in part, it shall not be deemed to affect or impair the enforceability or validity of any other provision of this Agreement, and any such void or unenforceable provision may be severed from this Agreement without affecting the remainder of the Agreement. The parties shall make, do, execute or cause to be made, done or executed all such further and other lawful acts, deeds, documents and assurances required to more fully give effect to the terms and conditions hereof.
  6. All written notice for cancellations or changes to scheduling may be sent in the following manner
    (a) Written: C/O Local 38 340, 6815 8th Street NE, Calgary, AB T2E 7H7
    (b) Email: president@cctca.com, conventionmanager@cctca.com, and treasurer@cctca.com

This document represents the entirety of the agreement between the parties. There are no other representations, conditions or warranties.

Calgary City Teachers’ Convention Association 2027
June 22, 2026

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